1. Scope of Application
1.1. These terms define the procedure for transferring documents, photographs, and other files (hereinafter — Materials) to the individual entrepreneur Andrey Viktorovich Svirin, TIN 772872317733, PSRNIP 322774600176722 (hereinafter — Operator), through the contact form on the website https://mediacia.moscow/ and in subsequent correspondence regarding this inquiry.
1.2. Correspondence address: 117647, Moscow, P.O. Box 15. Email address for questions regarding Materials and personal data: privacy@mediacia.moscow.
1.3. TIN — Taxpayer Identification Number; PSRNIP — Primary State Registration Number of the Individual Entrepreneur.
2. Sender Confirmations
2.1. When submitting Materials, the sender confirms that they have received them legally and have the necessary right or other lawful basis to transfer them to the Operator and for the Operator to review them for the purpose of considering the request.
2.2. If the sender acts on behalf of another person, they confirm the presence of the appropriate authority. If the Materials contain personal data of other individuals, protected information, or intellectual property objects, the sender ensures the existence of an applicable basis for their transfer and use within the scope of the request. Consents and permissions required by law must be obtained before submission.
2.3. Upon a justified request from the Operator, the sender provides information and documents confirming the authority and legal basis for the transfer. Before sending, they exclude or conceal information that is not necessary for the consideration of the request.
2.4. The sender is responsible for the violation of their duties and the accuracy of the representations they provide within the limits established by the legislation of the Russian Federation. These terms do not establish unconditional liability of the sender for any actions of the Operator and do not release the Operator from their own duties and responsibilities provided by law.
3. Permitted use of Materials
3.1. Within the rights available to the sender, the transfer of Materials allows the Operator to receive them, review them, make technical copies, store, analyze, and use them solely to the extent necessary for considering the request, clarifying circumstances, preliminary assessment, and preparation of a response. Personal data is processed only if there is an independent legal basis provided by law.
3.2. The transfer of Materials does not imply the alienation of exclusive rights and does not permit their publication, independent advertising use, inclusion in publicly accessible databases, or transfer to analytical services. Disclosure to other parties is allowed only to the necessary extent if there is a applicable basis, including technical processors specified in the Policy, or in cases provided by law.
3.3. When concluding a contract, the use of Materials for the provision of services is determined by the contract and the applicable legal grounds. In itself, the initial request does not grant the right to use any information for any assignments.
3.4. The sender's confirmation does not constitute the consent of all persons mentioned in the Materials. The operator independently verifies the existence of a sufficient basis for processing. If a lack of basis or excessive information is detected, usage is restricted; illegally processed data is blocked and deleted within the time limits provided by law.
4. Storage and deletion
4.1. Materials of an inquiry for which no contract has been concluded, including copies in mail and other used systems, are stored for no more than 90 calendar days from the date of the last substantive message regarding the inquiry. If no further correspondence occurs, the term is counted from the date the inquiry was received. Upon achieving the purpose or upon expiration of the period, they are deleted, unless there is an independent legal basis for retention.
4.2. Temporary upload files are used to form emails with attachments; the handler does not create a permanent public archive of these attachments. Temporary uploads are cleared by the server environment after the request is completed. Copies of attachments in delivered emails remain under the established retention periods and must be deleted in all used mail systems.
4.3. When concluding an agreement, the necessary Materials and prepared documents are processed based on the agreement and legislation. The retention periods for mandatory accounting documents and information needed to protect rights are determined separately. The existence of such a basis does not allow the retention of redundant Materials.
4.4. On issues of material removal, the sender or the personal data subject has the right to contact the Operator using the Operator's contact information. The request is reviewed with verification of authority and applicable grounds for storage. Minimal information about the acceptance of these terms may be retained within and on the grounds specified in Personal data processing policy, without the content and file names.
5. Acceptance of terms
5.1. When uploading files, the sender independently sets a separate, previously unset mark regarding the legality of obtaining and the right to transfer the materials next to the link to these terms and clicks the submission button. The fact of acceptance, date, submission page, and version of the terms are recorded by the Operator.
5.2. This mark serves as confirmation of the terms of transfer of materials and does not replace a separate consent for the processing of personal data. If files are not being transferred, a mark regarding the materials is not required.